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Everything You Need To Know About Indoor Workspace Management Solutions

Feb 28, 2023

6 min read

By: Lucy Bragg

Join us as we explore solutions for managing indoor workspaces, and discover how these solutions can help businesses better understand and manage their office environments.

What is Workspace Management? 

Workspace management is a strategy employed by companies of any size, type, or scale to effectively manage their work environments, processes, and operations. Through workspace management, businesses strive to increase employee productivity and efficiency while reducing costs and maximizing productivity. 

How It's Used 

Workspace management is used to help companies analyze their current workplace environment in order to maximize efficiency, productivity, and cost savings. This may include improving the layout of workspaces, ensuring that employees have the right tools and resources, setting up effective communication systems, or any other processes that can optimize the workplace.

Why It's Important 

Workspace management is important because it helps create a working environment that is conducive to productivity and success. It involves more than just facilities management; it extends to employee satisfaction, security strategies, proper space utilization, financial analysis, asset tracking, and much more. Workspace management ensures that an organization is getting the most out of its resources, and also helps identify areas of improvement in order to increase results.

Benefits of Using Integrated Workspace Management Solutions

An integrated workplace management system makes it easy to manage all aspects of workplace operations in a single, integrated system. Integrated workspace management solutions offer organizations a wide range of benefits, including improved security, streamlined processes, increased visibility into operations, better space management and resource utilization, enhanced employee experience, and more.

Indoor Workspace Management Solutions 

Indoor workspace management solutions are designed to help organizations manage their indoor office buildings more effectively. For instance, indoor mapping is an invaluable solution as it allows organizations to gain a comprehensive understanding of their office layout and make better-informed decisions about how to allocate resources and manage the space. It also enables flexible experiences, including the ability to easily find and book workspaces and navigate the workplace.

Who Uses Indoor Workspace Management Solutions?

Indoor workspace management solutions are used by a diverse range of organizations and industries to optimize their workspace operations, improve the employee or customer experience, monitor density and occupancy thresholds, and increase productivity by grouping cross-collaborative teams together.

Uses For Integrated Workplace Management Systems 

There are many uses for integrated workplace management systems (IWMS), especially when paired with a digital indoor map of your office floor plan

Office Space Planning 

A workplace management system with indoor mapping enables businesses to design efficient office layouts that improve workspace utilization and ultimately increase productivity. Indoor mapping software makes it easy to test and review a new and alternative office floor plan before spending time and effort to reorganize the physical space.

Office Relocation

With digital indoor mapping, you can get a detailed understanding of the floor plan and layout of your new office space. This allows you to plan the move more effectively within the space, including deciding where to place furniture and equipment, as well as ensuring that everything will fit properly.

Hybrid Office Operations 

An IWMS with mapping can be very helpful when managing a hybrid workplace, where employees split their time between working remotely and working in the office. For instance, you can manage desk and space assignments for employees who work in the office on certain days. You can also help employees navigate the office more easily, especially when they are working in the office on a limited basis. By providing a digital map, employees can quickly find their way around the office and locate important amenities like restrooms, break rooms, and meeting rooms.

Workspace Reservation 

Integrating office maps with workspace reservations is another way to get the most out of your IWMS. With this solution, the map can show which workspaces are available for reservation at any given time, which can help employees plan their workday and avoid wasted time searching for available workspace. This is also useful for managing flexible workspace arrangements such as hot desks, meeting rooms, and other collaboration spaces.

Flexible Workspace Planning 

With digital indoor mapping, an office manager can also track how different areas of the office space are being used. This can help you identify areas of the office that are being underutilized or overutilized. By analyzing utilization data and other factors such as employee preferences and trends in workspace usage, workspace managers can make informed decisions about how to optimize the space for the future.

Build Your Own Solution 

When integrated with your IWMS, indoor mapping technology can offer numerous solutions for your office space. If you have a specific idea in mind, feel free to reach out, we’d be happy to help bring your vision to life.

Finding The Right Solution For Your Business

Finding the right indoor mapping solution is crucial to optimizing your office space and improving employee productivity. The ideal solution should enable you to easily visualize your workspace, streamline operations, and increase employee engagement. An indoor mapping platform, such as Mappedin's, can help you achieve these goals by providing a detailed and accurate map of your office space, employee navigation, real-time insights into space usage, and more.

How MappedIn Works

As the leading provider of digital indoor mapping software, Mappedin provides offices with interactive 3D maps, intuitive wayfinding controls, and a Map Editor platform to manage location data, test alternate floor plans, and more. By integrating your office map with other workplace services such as reservation management, push notifications, or workplace ticketing software, you can provide your tenants and employees with an end-to-end solution.

Indoor Workspace Management Solutions FAQs

1. What are the four components of space management planning? 

Space management planning typically includes the following components:

  • Space Assessment: Identifying the existing space, its function and utilization.

  • Space Utilization Analysis: Analyzing how efficiently space is being used and identifying areas for improvement.

  • Option Planning: Developing options for improving space utilization or functionality while considering financial costs, benefits and other factors.

  • Implementation Planning: Developing an action plan to implement the chosen option, including timeline and budget considerations.

2. What Is The Correlation Between The Indoor Environment and Workplace Productivity?

Digital indoor mapping provides valuable information about the indoor environment which enables businesses to improve overall productivity in the workplace. It provides employees with a better understanding of the office layout, allowing them to navigate more efficiently and access various services with ease. Employers can also make informed decisions on how to allocate resources and space more effectively, identify areas of underutilization, and improve the office layout to create a productive work environment.

3. How Do You Implement IWMS? 

Integrations between an IWMS and an indoor mapping platform make it easy to maintain building floor plans that can be repurposed for a variety of use cases. Contact us today to learn more about digital office mapping and using maps with your IWMS.